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AI Property Management Software
20 June, 2024

Reducing Repetitive Tasks with Keyhook’s Automation Features

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Reducing Repetitive Tasks with Keyhook’s Automation Features

In today’s fast-paced property management landscape, efficiency is paramount. Property managers and landlords often find themselves bogged down by repetitive manual tasks like paperwork filing and report creation, hindering their ability to focus on more strategic and growth-oriented activities. Enter Keyhook’s automation features, designed to streamline operations, save time, and enhance productivity. In this article, we delve into how Keyhook’s automation revolutionises property management, reducing repetitive tasks and boosting overall efficiency.

Understanding the Burden of Repetitive Tasks

Repetitive tasks in property management can range from tenant communication and maintenance scheduling to rent reconciliation and document management. These tasks, while essential, can consume a significant amount of time and resources if handled manually. This is where automation steps in, offering a seamless solution to manage these activities with minimal human intervention.

Keyhook’s Automation Features: A Game Changer

Keyhook leverages cutting-edge technology to automate various aspects of property management. Here are some key features that set Keyhook apart:

  1. Automated Tenant Communication:
  2. Tenant Reminders: Keyhook automatically sends reminders to tenants about rent payments, upcoming inspections, and lease renewals, ensuring nothing falls through the cracks.
  3. Maintenance Updates: Tenants receive real-time updates on their maintenance requests, keeping them informed and reducing the need for follow-up inquiries.
  4. Maintenance Management:
  5. Request Routing: Maintenance requests are automatically routed to the appropriate service providers, reducing response times and ensuring timely resolution.
  6. Status Updates: Automated status updates keep everyone in the loop, from "Tenant Reported" to "Completed," streamlining the entire maintenance workflow.
  7. Rent Reconciliation:
  8. Automated Payments: Keyhook uses advanced AI to automate payments, rent collection and reconciliation. This not only ensures timely payments but significantly reduces time needed to go through and reconcile rent, and also reduces any errors associated with manual processing.
  9. Document Management:
  10. Digital Storage: All documents, including leases, inspection reports, and maintenance logs, are stored digitally, accessible anytime, anywhere.
  11. Automated Filing: Keyhook automatically categorises and files documents, making retrieval quick and easy.
  12. Bond Filing and Collection: Keyhook automatically sends and receives bond documentation to tenancy services on your behalf. All documents can be digitally signed and stored for a quick and seamless experience.
  13. Advertising and Tenant Screening:
  14. Automated Listings: Properties are automatically listed on multiple NZ leading rental platforms, reaching a wider audience without additional effort.
  15. Tenant Checks: Comprehensive tenant checks can be conducted in a few clicks, ensuring you only get the best tenants for your properties.

Benefits of Automation with Keyhook

1. Time Savings:

    By automating routine tasks, property managers can save significant amounts of time, allowing them to focus on more strategic activities, be it growing your portfolio, focusing on customer satisfaction or reducing headcount to save business costs.

2. Improved Accuracy:

    Automation reduces the risk of human error, ensuring tasks are completed accurately and consistently.

3. Enhanced Productivity:

    With mundane tasks handled by Keyhook’s automation features, property managers can increase their overall productivity and efficiency.

4. Better Tenant and Landlord Experience:

    Automated communication and timely updates lead to higher customer satisfaction, improving tenant retention rates and landlord satisfation.

5. Cost Efficiency:

    Automation reduces the need for additional staff, lowering operational costs while maintaining high service standards.

Implementing Keyhook’s Automation: A Step-by-Step Guide

Step 1: Connect with a Keyhook Account Manager

    Begin by filling out THIS FORM to connect with an account manager and get taken through a demo of Keyhook’s AI Property Management platform.

Step 2: Migrate from Current Property Management Software

    Keyhooks migration technology allows you to simply pick a date and migrate all your data into Keyhook with the click of a button ensuring a seamless transition.

Step 3: Training and Onboarding

    Complete Keyhook’s training modules and connect with Keyhooks Experience team to support you and your staff's questions and needs. If required, Kehyhooks Experience team can meet you and your staff to complete in-person training.

Step 4: Hit go and Experience New Zealand’s Best Property Management Software

    Go-live with Keyhook and get back a significant amount of your team's valuable time through Keyhook’s streamlined, AI and automation-first approach. Welcome to the future of property management!


Incorporating automation into property management is no longer a luxury; it’s a necessity. Keyhook’s automation features offer a comprehensive solution to reduce repetitive tasks, enhance efficiency, and improve overall productivity. By leveraging these advanced tools, property managers and landlords can focus on what truly matters—growing their business and delivering exceptional service to their clients and tenants.

For more information on how Keyhook can transform your property management experience, contact us today and schedule a demo.

The information provided in this article is for general informational purposes only and should not be considered legal advice. We make no representations or warranties about the accuracy, completeness, or suitability of the information, and we do not accept any liability for any loss or damage that may arise from your use of the content. It is essential to consult with a qualified legal professional for advice tailored to your specific situation.

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